Privacy Policy
1. General Provisions
1.1. This Privacy Policy regulates the principles governing the collection, processing, and storage of personal data. Personal data is collected, processed, and stored by the controller of personal data, Autoportal Platforms OÜ (hereinafter the Data Processor).
1.2. For the purposes of this Privacy Policy, the data subject is a user or another natural person who has registered as a user in Autoportaal’s Web Environment and whose personal data is processed by the Data Processor.
1.3. For the purposes of this Privacy Policy, a user is any person who has created an account in Autoportaal’s Web Environment and uses the Web Environment.
1.4. The Data Processor follows the principles of data processing set out in legislation and, among other things, processes personal data lawfully, fairly, and securely. The Data Processor is able to confirm that personal data has been processed in accordance with applicable legislation.
2. Collection, Processing, and Storage of Personal Data
2.1. The personal data collected, processed, and stored by the Data Processor is collected electronically, primarily through the Web Environment.
2.2. By sharing their personal data, the data subject grants the Data Processor the right to collect, organize, use, and manage personal data for the purposes defined in this Privacy Policy, where such personal data is shared by the data subject directly or indirectly with the Data Processor through the Web Environment.
2.3. The data subject is responsible for ensuring that the data submitted by them is accurate, correct, and complete. Knowingly submitting false data is deemed to be a violation of this Privacy Policy. The data subject is obliged to notify the Data Processor immediately of any changes to the submitted data.
2.4. The Data Processor is not liable for any damage caused to the data subject or third parties as a result of the data subject submitting false data.
3. Processing of Customers’ Personal Data
3.1. The Data Processor may process the following personal data of the data subject:
3.1.1. First name and surname;
3.1.2. Personal identification code;
3.1.3. Username in the Web Environment;
3.1.4. Telephone number;
3.1.5. E-mail address;
3.1.6. Vehicle VIN code;
3.1.7. Vehicle registration number;
3.1.8. Vehicle location;
3.1.9. Bank account number;
3.1.10. Payment card details;
3.2. In addition to the above, the Data Processor has the right to collect data about the customer that is available in public registers.
3.3. The legal basis for processing personal data is Article 6(1)(a), (b), (c), and (f) of the General Data Protection Regulation:
3.3.1. the data subject has given consent to the processing of their personal data for one or more specific purposes;
3.3.2. processing of personal data is necessary for the performance of a contract to which the data subject is a party, or in order to take steps at the request of the data subject prior to entering into a contract;
3.3.3. processing of personal data is necessary for compliance with a legal obligation to which the controller is subject;
3.3.4. processing of personal data is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject for which personal data must be protected, in particular where the data subject is a child.
3.4. Processing of personal data according to the purpose of processing:
3.4.1. Processing purpose – security and safety
Maximum retention period of personal data – in accordance with the deadlines provided by law;
3.4.2. Processing purpose – use of the Web Environment as a registered user
Maximum retention period of personal data – 3 years after termination of the contract;
3.4.3. Processing purpose – ensuring the functioning of Web Environment services
Maximum retention period of personal data – 3 years after termination of the contract;
3.4.4. Processing purpose – customer management, inquiries, complaints
Maximum retention period of personal data – 3 years from the last contact;
3.4.5. Processing purpose – financial activities, accounting
Maximum retention period of personal data – in accordance with the deadlines provided by law;
3.4.6. Processing purpose – marketing
Maximum retention period of personal data – 5 years from the granting of consent;
3.5. The Data Processor has the right to share customers’ personal data with third parties, such as authorized processors, accountants, and companies providing transfer services. The Data Processor is the controller of personal data. The Data Processor transfers the personal data necessary for making payments to the authorized processor Montonio Finance UAB.
3.6. When processing and storing the personal data of the data subject, the Data Processor implements organizational and technical measures that ensure protection of personal data against accidental or unlawful destruction, alteration, disclosure, and any other unlawful processing.
3.7. The Data Processor stores the data of data subjects depending on the purpose of processing, but not longer than 7 years.
4. Rights of the Data Subject
4.1. The data subject has the right to access their personal data and review it.
4.2. The data subject has the right to receive information about the processing of their personal data.
4.3. The data subject has the right to supplement or correct inaccurate data.
4.4. If the Data Processor processes the data subject’s personal data on the basis of the data subject’s consent, the data subject has the right to withdraw consent at any time.
4.5. To exercise their rights, the data subject may contact Autoportaal by e-mail at info@autoportaal.ee.
4.6. The data subject may also submit a complaint to the Data Protection Inspectorate in order to protect their rights.
4.7. The data subject has the right to request the deletion of their personal data. For this purpose, a request must be sent to info@autoportaal.ee. The data will be deleted within a reasonable time after receipt of the request.
5. Final Provisions
5.1. These data protection terms have been prepared in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), the Personal Data Protection Act of the Republic of Estonia, and the legal acts of the Republic of Estonia and the European Union.
5.2. The Data Processor has the right to amend these data protection terms in part or in full by notifying data subjects of the amendments via the website.